01235 462 900
Head Office
01865 595 560
020 7186 0470
023 8023 8021
020 8530 3618

info@selective-group.com | Click here for locations


Company Name:

Selective Recruitment Solutions Limited (‘the Company’)


Company Contact details:

Data Protection Officers

Emma Hunt – 13 Vineyard Chambers, Abingdon, Oxon, OX14 3PX

Document DP5A

Privacy Notice (when personal data is obtained from the data subject – Work Seekers / Candidates)


Data protection


01st May 2018



The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

1.      Collection and use of personal data


a.     Purpose of processing and legal basis  

The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are: 

  • Consent
  • Legitimate interest
  •  Legal obligation
  •  Contractual obligation

b.     Legitimate interest

Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

·       The Company has worked or is continuing to work with the work seekers and clients providing work finding services within the past 2 years as per the date stated above 

c.     Recipient/s of data

The Company will process your personal data and/or sensitive personal data with the following recipients:

  •      Umbrella Companies
  •      Other payroll service providers
  •      Clients
  •      HMRC and other government bodies
  •      The REC

d.     Statutory/contractual requirement 

Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:

  • Failure to provide this information will result in the company withdrawing all services supplied to the work-seeker, as the company is unable to fulfil its role without the necessary personal data

2.   Data retention

The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services. 

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where the Company has obtained your consent to process your [personal/[and] sensitive personal data/HMRC required information, we will do so in line with our retention policy.  Upon expiry of that period, the Company will seek further consent from you. Where consent is not granted the Company will cease to process your [personal data and sensitive personal] data].

3. Your rights 

Please be aware that you have the following data protection rights:

  •    The right to be informed about the personal data the Company processes on you;
  •    The right of access to the personal data the Company processes on you;
  •    The right to rectification of your personal data;
  •    The right to erasure of your personal data in certain circumstances;
  •    The right to restrict processing of your personal data;
  •    The right to data portability in certain circumstances;
  •    The right to object to the processing of your personal data that was based on a public or legitimate interest;
  •    The right not to be subjected to automated decision making and profiling; and
  •    The right to withdraw consent at any time.

Where you have consented to the Company processing your [personal data/[and]sensitive personal data] you have the right to withdraw that consent at any time by contacting:

Emma Hunt – 13 Vineyard Chambers, Abingdon, Oxon, OX14 3PX

4.   Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact:

Emma Hunt – 13 Vineyard Chambers, Abingdon, Oxon, OX14 3PX

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

Contact Us

01235 462 900 - Abingdon (Head Office)
01865 595 560 - Oxford
020 7186 0470 - London
023 8023 8021 - Southampton
020 8530 3618 - Wanstead